Vantage Labs

Administrative Assistant

New Hope, Pennsylvania
Work Type: Full Time

Vantage is actively seeking a qualified candidate to join our team as an Administrative Assistant reporting directly to the CEO, this position is based out of our office in New Hope, PA.


In this key role, you will do the following:

  • Perform all administrative functions for the CEO and interact with executive level team members on a daily basis
  • Prioritize multiple day-to-day tasks and assignments, while working in a constantly changing environment
  • Answer and direct incoming calls in a professional manner
  • Assist with documentation and correspondence
  • Type and compose letters, memos, forms, reports, and special projects as well as distribute the correspondence
  • Maintain calendar, schedule appointments, and handle travel arrangements as necessary
  • Organize meetings and record meeting minutes
  • Coordination of meetings, creating PowerPoint presentations, monthly/quarterly reporting, use of Excel spreadsheets, ordering equipment, etc.
  • Prepare the office for visits by special guests
  • Create and manage accurate and timely reports
  • Take meeting notes during all meetings as requested, including the weekly manager’s meeting
  • Perform office manager duties, as assigned
  • Perform miscellaneous duties, as assigned


  • 10+ years of proven professional experience within an administrative support position is required
  • Bachelor’s Degree is required
  • Proficiency in Microsoft Office (particularly Word, Excel, Outlook, and PowerPoint) is required
  • Experience working with “C” level executives
  • Good balance of business acumen and technical knowledge
  • Experience working with confidential financial information
  • Excellent listening, time management, and organization skills with the ability to prioritize time and tasks to accomplish established objectives
  • Ability to work in a fast paced environment
  • Ability to multi-task and make quick decisions
  • Must work well under pressure and within strict deadlines


  • Medical, Dental, and Vision insurance effective date of hire
  • Short/Long Term Disability, Life Insurance, ID Theft Protection
  • 401k Plan
  • Tuition reimbursement and paid training

Vantage is an Equal Opportunity Employer.

Vantage Labs < > is a world leader and innovator in the development and leveraging of artificial intelligence and natural language technologies into a broad spectrum of vertical markets and industries. Integrating patented AI and linguistic tools, Vantage offers world-class products and services, including award-winning Software as a Service (SaaS) solutions, into various vertical markets: Education, Government, Healthcare, etc.


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