Vantage Labs

Administrative Assistant

New Hope, Pennsylvania
Work Type: Full Time

Vantage is actively seeking a qualified candidate to join our team as an Administrative Assistant reporting directly to the CEO, this position is based out of our office in New Hope, PA.


DUTIES / RESPONSIBILITIES:

In this key role, you will do the following:

  • Perform all administrative functions for the CEO and interact with executive level team members on a daily basis
  • Prioritize multiple day-to-day tasks and assignments, while working in a constantly changing environment
  • Answer and direct incoming calls in a professional manner
  • Assist with documentation and correspondence
  • Type and compose letters, memos, forms, reports, and special projects as well as distribute the correspondence
  • Maintain calendar, schedule appointments, and handle travel arrangements as necessary
  • Organize meetings and record meeting minutes
  • Coordination of meetings, creating PowerPoint presentations, monthly/quarterly reporting, use of Excel spreadsheets, ordering equipment, etc.
  • Prepare the office for visits by special guests
  • Create and manage accurate and timely reports
  • Take meeting notes during all meetings as requested, including the weekly manager’s meeting
  • Perform office manager duties, as assigned
  • Perform miscellaneous duties, as assigned


REQUIREMENTS: 

  • 10+ years of proven professional experience within an administrative support position is required
  • Bachelor’s Degree is required
  • Proficiency in Microsoft Office (particularly Word, Excel, Outlook, and PowerPoint) is required
  • Experience working with “C” level executives
  • Good balance of business acumen and technical knowledge
  • Experience working with confidential financial information
  • Excellent listening, time management, and organization skills with the ability to prioritize time and tasks to accomplish established objectives
  • Ability to work in a fast paced environment
  • Ability to multi-task and make quick decisions
  • Must work well under pressure and within strict deadlines


BENEFITS:

  • Medical, Dental, and Vision insurance effective date of hire
  • Short/Long Term Disability, Life Insurance, ID Theft Protection
  • 401k Plan
  • Tuition reimbursement and paid training


Vantage is an Equal Opportunity Employer.


Vantage Labs < www.vantage.com > is a world leader and innovator in the development and leveraging of artificial intelligence and natural language technologies into a broad spectrum of vertical markets and industries. Integrating patented AI and linguistic tools, Vantage offers world-class products and services, including award-winning Software as a Service (SaaS) solutions, into various vertical markets: Education, Government, Healthcare, etc.

   

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