Vantage is actively seeking a qualified candidate to join our team as an Administrative Assistant reporting directly to the CEO, this position is based out of our office in New Hope, PA.
DUTIES / RESPONSIBILITIES:
In this key role, you will do the following:
- Perform all administrative functions for the CEO and interact with executive level team members on a daily basis
- Prioritize multiple day-to-day tasks and assignments, while working in a constantly changing environment
- Answer and direct incoming calls in a professional manner
- Assist with documentation and correspondence
- Type and compose letters, memos, forms, reports, and special projects as well as distribute the correspondence
- Maintain calendar, schedule appointments, and handle travel arrangements as necessary
- Organize meetings and record meeting minutes
- Coordination of meetings, creating PowerPoint presentations, monthly/quarterly reporting, use of Excel spreadsheets, ordering equipment, etc.
- Prepare the office for visits by special guests
- Create and manage accurate and timely reports
- Take meeting notes during all meetings as requested, including the weekly manager’s meeting
- Perform office manager duties, as assigned
- Perform miscellaneous duties, as assigned
REQUIREMENTS:
- 10+ years of proven professional experience within an administrative support position is required
- Bachelor’s Degree is required
- Proficiency in Microsoft Office (particularly Word, Excel, Outlook, and PowerPoint) is required
- Experience working with “C” level executives
- Good balance of business acumen and technical knowledge
- Experience working with confidential financial information
- Excellent listening, time management, and organization skills with the ability to prioritize time and tasks to accomplish established objectives
- Ability to work in a fast paced environment
- Ability to multi-task and make quick decisions
- Must work well under pressure and within strict deadlines
BENEFITS:
- Medical, Dental, and Vision insurance effective date of hire
- Short/Long Term Disability, Life Insurance, ID Theft Protection
- 401k Plan
- Tuition reimbursement and paid training
Vantage is an Equal Opportunity Employer.
Vantage Labs < www.vantage.com > is a world leader and innovator in the development and leveraging of artificial intelligence and natural language technologies into a broad spectrum of vertical markets and industries. Integrating patented AI and linguistic tools, Vantage offers world-class products and services, including award-winning Software as a Service (SaaS) solutions, into various vertical markets: Education, Government, Healthcare, etc.